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Available Positions 

Executive Assistant

 

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s executives. A successful Executive Assistant’s responsibilities include running interference on inbound inquiries, managing calendars, contract preparation, and eventually making post-pandemic travel arrangements and preparing expense reports.

To be successful in this role, you should be well-organized, have great time management skills, learn quickly what good judgement looks like for immediate versus deferred escalations to executive attention, and be able to act without guidance after learning the priorities. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Executive Assistants are responsible for more than just administrative duties. They also typically filter and prioritize client phone calls and internal business objectives, manage the schedules of busy executives, and communicate on behalf of the executive they support

Other responsibilities include:

  • Supporting no more than three executives in scheduling and other administrative support.

  • Answering incoming emails for shared mailboxes in a polite and professional manner and accurately and thoroughly doing preliminary follow-up messages.

  • Performing preliminary research on speaking opportunities, requests for media comments and interviews, balancing timely and appropriate follow-up for time-sensitive requests versus inquiries that can wait.

  • Streamlining executive workflows by summarizing and prioritizing in succinct formats that are tailored to be non-disruptive to execs’ daily schedules – knowing when to interrupt versus save it for a daily recap of outstanding items is a must to be successful.

  • Providing administrative assistance, such as writing and editing emails, drafting memos, taking minutes during meetings, and preparing communications on the executives’ behalf.

  • Maintaining comprehensive and accurate corporate records, documents, and reports.

  • Performing minor accounting and bookkeeping duties in cooperation with the Business Operations Manager and accountants.

  • Organizing meetings, including scheduling, sending reminders, and organizing remote catering vouchers when necessary.

  • Managing the executives’ day-to-day calendar, including making appointments and prioritizing the most sensitive matters.

  • Post-pandemic: Coordinating travel arrangements (both domestic and international) and create trip itineraries.

  • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.

 

Executive Assistant skills and qualifications:

  • Time management and ability to meet deadlines

  • 2-3 years of administrative assistant experience

  • Excellent verbal and written communication skills

  • Strong organizational skills and ability to multitask

  • Problem-solving and decision-making skill

  • Ability to act as gatekeeper and escalate relevant information to executives as needed – WITHOUT adding to the executives’ chaos and disruptions, but proactively managing them instead

  • Skilled in the use of standard office software (e.g., Word, Excel, Outlook, OneDrive, SharePoint, Google Docs, Google Drive)

  • Ability to work effectively with minimal supervision

  • Strong interpersonal skills

  • Ability to treat confidential information with appropriate discretion – must err on the side of paranoia

  • Exceptional attention to detail

 

About Luta Security

We seek to build a safer, more efficient, and equitable future for all. If you’re looking to join a purpose-driven, yet nimble team that is both fast-paced and respectful of your personal time, we’d love to hear from you. 

We connect people, processes, and technology, guided by our core values of respect, accountability, and pay equity. At Luta, we believe work should fit into your life, not the other way around. 

 

Our Commitment to You (Benefits)

 

Our Commitment to Diversity, Equity & Inclusion

Our founder is committed to achieving pay equity in our lifetime across every industry. To move us as a society towards that goal, she created the Pay Equity Now Foundation. At Luta Security, we’ve taken the Pay Equity Now Pledge, and we encourage you as a worker to insist upon pay equity for all genders and races wherever you choose to work, even if it’s not with us.

Luta is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. Luta Security is an equal opportunity employer; committed to creating a community of respect, inclusion, pay equity, and an environment free from discrimination, harassment, and retaliation.

 

FAQs

Where? U.S. Only (for now)

Contract? FTE? Yes! We are interested in both contractors and contract-to-perm full-time regular employees.

Will you be hiring for other roles soon? Yes, check out our careers page on our website for updates.

If I don't have all the skills or experience listed above, can I apply for a junior role? Definitely! We are considering candidates of all experience levels and backgrounds. Even if you wouldn’t be a fit right now, we may have additional opportunities in the future!

Interested?

Send your resume and cover letter to careers@lutasecurity.com

Business Operations Manager

 

Luta is hiring a Business Operations Manager! We’re growing, and we need your diligence, expertise, and willingness to roll up your sleeves to establish, oversee, and streamline our business operations. Some areas are set up and simply need you to review, improve, and manage them, while other areas are green fields, awaiting your operational excellence. At first, this role will wear many hats, including overseeing budget, accounting, payroll, contract management, and HR. As we continue to grow, this role will transform to help us strategically plan staff and role differentiation. Help us take a young, bootstrapped startup with less than 10 employees to new levels of growth and prosperity, building a very different kind of company that puts workers first and shares in the fruits of its success.

To ensure success in this role, you should have a clear understanding of our company’s core values and culture. Additionally, top candidates will be exemplary leaders, have superb business acumen, and have a sound understanding of business strategies. This is a hands-on role in a small startup that takes our work seriously, while still maintaining a strong worker-focused culture of work fitting into our lives, not the other way around.

Business Operations Manager Responsibilities:

  • Oversee the company’s fiscal activity, including budgeting, accounting, reporting, bank processes, and auditing.

  • Assure legal and regulatory documents are filed and monitor compliance with laws and regulations.

  • Oversees payroll policies and procedures, including onboarding, offboarding, contract management, tax forms for contractors and full-time workers, and termination.

  • Oversee the effective allocation of employee benefits.

  • Collaborate with relevant parties to create budget.

  • Identify and address financial risks and opportunities for the company.

  • Review financial reports for ways to reduce costs.

  • Work well with Sr. Director of Communications, CEO, and relevant staff and outside financial services providers to develop annual strategic fiscal plan.

  • Drive the company’s operating capabilities to surpass customer satisfaction and retention, helping to ensure company’s goals are met.

  • Control company costs and introducing tactical initiatives to address theft and other losses.

  • Prepare timely and accurate financial performance reports.

  • Oversee initiatives and implementing better business practices.

  • Assess and implement improved processes, new technologies, and collaborating with management regarding the implementation of these improvements.

 

Business Operations Manager Requirements:

  • Relevant experience or bachelor’s degree in Business Administration, Accounting, or a related field

  • 5+ years’ experience successfully managing a complex organization’s human resources, finances, operations, and strategies.

  • Proficient ability to manage complex budgets.

  • Proficient ethical, inclusive leadership abilities.

  • Excellent communications skills, both written and verbal.

  • Outstanding people skills.

  • Strong financial and accounting background, including an understanding of profit and loss, balance sheet and cash flow management and general finance and budgeting.

  • Experience with corporate governance.

  • Ability to make reasonable financial and hiring projections three years into the future.

  • Experience in a senior management position.

  • Possesses excellent organizational and time management skills as well as the ability to meet deadlines.

  • Demonstrates intuitive, analytical, and problem-solving skills.

  • Is able to present budgets, schedules, plans, and business models to a variety of audiences.

  • Ability to understand new issues quickly and make informed recommendations and decisions.

  • Ability to inspire confidence and create trust.

  • Ability to work under occasional pressure to be expected in both startups and well-established businesses, plan personal workload effectively, and delegate as needed.

 

Additional Skills:

  • Experience and proficiency with Office 365, QuickBooks, Gusto, and MS Excel

 

About Luta Security

We seek to build a safer, more efficient, and equitable future for all. If you’re looking to join a purpose-driven, yet nimble team that is both fast-paced and respectful of your personal time, we’d love to hear from you. 

We connect people, processes, and technology, guided by our core values of respect, accountability, and pay equity. At Luta, we believe work should fit into your life, not the other way around. 

 

Our Commitment to You (Benefits)

 

Our Commitment to Diversity, Equity & Inclusion

Our founder is committed to achieving pay equity in our lifetime across every industry. To move us as a society towards that goal, she created the Pay Equity Now Foundation. At Luta Security, we’ve taken the Pay Equity Now Pledge, and we encourage you as a worker to insist upon pay equity for all genders and races wherever you choose to work, even if it’s not with us.

Luta is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. Luta Security is an equal opportunity employer; committed to creating a community of respect, inclusion, pay equity, and an environment free from discrimination, harassment, and retaliation.

 

FAQs

Where? U.S. Only (for now)

Contract? FTE? Yes! We are interested in both contractors and contract-to-perm full-time regular employees.

Will you be hiring for other roles soon? Yes, check out our careers page on our website for updates.

If I don't have all the skills or experience listed above, can I apply for a junior role? Definitely! We are considering candidates of all experience levels and backgrounds. Even if you wouldn’t be a fit right now, we may have additional opportunities in the future!

 

Interested?

Send your resume and cover letter to careers@lutasecurity.com

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