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Available Positions 

Executive Assistant

 

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s executives.

Responsibilities will include running interference on inbound inquiries, actively managing calendars, making travel arrangements, preparing expense reports, writing and editing e-mails, drafting memos, taking meeting notes, assisting with client communications, and preparing communications on executives’ behalf.

To be successful in this role, you must be well-organized, have outstanding time management skills, be an excellent communicator (both verbally and in writing), learn quickly what good judgment looks like for immediate versus deferred escalations to executives’ attention, and be able to act without guidance after learning priorities.

This position will begin as an eight-week contract with the possibility of transitioning to a full-time role after the contract period.

 

Responsibilities include (but are not limited to) the following:

  • Supporting no more than three executives in scheduling and other administrative tasks

  • Answering incoming emails for shared mailboxes in a polite, timely, and professional manner and accurately and thoroughly providing preliminary follow-up messages

  • Streamlining executive workflows by summarizing and prioritizing information in succinct formats that are tailored to be non-disruptive to executives’ daily schedules – knowing when to interrupt versus saving it for an end of day recap of outstanding items

  • Providing administrative assistance, such as writing and editing emails, drafting memos, taking minutes during meetings, and preparing communications on the executives’ behalf

  • Helping to maintain comprehensive and accurate corporate records, documents, and reports

  • Organizing large and small meetings, including scheduling, sending reminders, and organizing remote catering when necessary

  • Managing the executives’ day-to-day calendar, including making appointments and prioritizing the most sensitive matters

  • Coordinating travel arrangements (both domestic and international), creating trip itineraries and developing expense reports

  • Highly proficient with various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

 

Executive Assistant skills and qualifications:

  • Outstanding time management and ability to meet deadlines

  • At least 3 years of corporate administrative assistant experience required (5 plus years preferred)

  • Excellent listening and communication (verbally and in writing) skills

  • Strong organizational skills and ability to multitask  

  • Problem-solving and decision-making skills

  • Ability to function as a gatekeeper and escalate relevant information to executives as needed – WITHOUT creating excessive disruptions

  • Highly proficient in the use of standard office software (e.g., Word, Excel, Outlook, OneDrive, SharePoint, PowerPoint, Google Docs, Google Drive)

  • Ability to work effectively with minimal supervision

  • Strong interpersonal skills

  • Ability to treat confidential information with appropriate discretion – must err on the side of paranoia

  • Exceptional attention to detail

 

About Luta Security

We seek to build a safer, more efficient, and equitable future for all. If you’re looking to join a purpose-driven, nimble team that is both fast-paced and respectful of your time, we’d love to hear from you. 

We connect people, processes, and technology, guided by our core values of respect, accountability, and pay equity.

 

Our Commitment to You (Benefits)

 

Our Commitment to Diversity, Equity & Inclusion

Our founder is committed to achieving pay equity in our lifetime across every industry. To move us as a society towards that goal, she created the Pay Equity Now Foundation. At Luta Security, we’ve taken the Pay Equity Now Pledge, and we encourage you as a worker to insist upon pay equity for all genders and races wherever you choose to work, even if it’s not with us.

Luta is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. Luta Security is an equal opportunity employer; committed to creating a community of respect, inclusion, pay equity, and an environment free from discrimination, harassment, and retaliation.

 

FAQs

Where? U.S. Only (for now)

Contract? FTE? Yes! We are interested in both contractors and contract-to-perm full-time employees.

Will you be hiring for other roles soon? Yes, check out our careers page on our website for updates.

 

Interested?

To apply, send your resume and cover letter to careers@lutasecurity.com.